Charity Grant Funding Bid Application - Example Template

How to write a great charity grant funding bid application. An example template to write a fundraising case for support.

Charity Grant Funding Bid Application Example Template

Writing UK charity grant funding bid applications is very time consuming, so I've created this example template to help you in writing a fundraising case for support.   It'll not only enable you to write funding bid applications more quickly but also make these a lot more successful too.   This can then be used as a template for your grant application bids and other funding proposals and also used for communications. The advantages are:

·        Much of the core material for each grant funding application can simply be picked up from your charity case for support, making writing fundraising proposals quicker.

·        All the key information is available, making your grant applications more successful because you present the best funding bid each time and the information is clear and consistent.

·        It can also be used as template for a briefing sheet that can be used by those meeting with grant makers and responding to questions, to ensure they are fully briefed.

Free Grant Funding Application Bid Writing Service

Register then login and the in-system AI bunny will write your fundraising case for support for you.   But we do a lot more than that.  Funding Finder finds grant funding, Help Finder free fundraising support and company donations, Data Finder, facts an data for your fundraising bids and research and there are also 60+downloadable funder lists, and the 8 online health checks, including fundraising.

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Or click the AI bunny icon in the bottom right of your screen and it'll help you with anything to do with running a charity, including finding funding.  Ask it short questions, including key words.

How To Write Your Charity Grant Funding Bid Proposal - Template

Quality always counts in writing fundraising grant applications, so here's a template that will enable you to how to write a simple, compelling fundraising case for your charity.

Funding Bid Proposal - Style

This is an entirely internal document and, as it covers all your activities, will be longer than most grant funding bids. Nonetheless, it is important that it is:

·        Succinct – grant makers receive lots of grant applications and are often volunteers. A long funding bid is less likely to be read as thoroughly and the key points more difficult to pick up.

·        Compelling – include data and arguments that very clearly make the case.

·        Urgent – there is huge need across the sector and a funding bid for work that isn’t essential now may well not be considered a priority.

·        Emotionally Engaging – people give because they want to help others, so don’t simply rely on facts and data.  Tell your fundraising story in a human way.

Grant Funding Application - Content

Information to be included in your funding application:

·        Background information on your charity and its activities.

·        Explain what the need is and why addressing this is not only important, but also urgent.

·        How you will meet the needs of your beneficiaries and the impact this will have on their lives.

·        Evidence your work with examples of recent successes, to demonstrate:

o   Your ability to deliver,

o   The impact your charity is having and;

o   Why you are the best organisation to make this difference.

·        Outline what will happen (or not happen), if your work does not go ahead and the impact this will have.

·        Identify how much money you need to raise and over what timescale. It can be helpful to have a costed shopping basket of fundable items.

Charity Grant Funding Bid Proposals - Good Practice

·        Explaining the challenges and urgency helps to make the case for your funding bid, but an unremittingly negative picture doesn't. Donors want to know that their funding will make a real difference, so paint a positive picture that makes clear what this will be.

·        Avoid jargon and waffle by using clear and simple language. Ever heard anyone say they enjoyed reading business speak? Me neither.

·        If you need to use acronyms that aren't commonly understood, explain them the first time you do. Do you know what BBSRC stands for? I didn't - see below, if you really want to know.

·        Ensure your funding bid application facts and figures are accurate and include sources, so that you can respond to any queries on where these came from and demonstrate these are robust.

·        You may wish to consider uploading your charity case for support into Drop Box or similar and giving access to those who might need it. You might also upload relevant reports, in case they may wish to access these.

·        You might also use hyperlinks to these and relevant online documents, referred to in your core case, so people can very quickly and easily click through to more detailed information if they want to.

·        Nominate an individual to take ownership of your charity case for support and ensure that it is kept up-to-date.

·        Ensure that your funding bid portrays your beneficiaries is the way in which they would wish to be.

·        Be mindful of data protection by ensuring that you have informed consent to include any personal information on an individual in your application, if this is something you wish to do.

·        No funding bid is ever perfect and many organisations are facing real difficulties, so you may wish to think through in advance and provide properly considered responses to any potentially challenging questions you might subsequently be asked.

·        Give the final draft application to someone and ask them to critique it, so you can be confident that you’ve captured all the key issues and there are no mistakes or blind spots in your thinking.

Using Your Funding Case For Support

Once your funding bid Case for Support has been written, use it as a basis for preparing fundraising materials, adapting it to suit the intended audience and the method that will be used to communicate with potential donors.

Ensure that those who will be meeting or communication with grant makers have access to this, so that they can respond quickly and effectively, and information is provided consistently to donors by everyone on the team.

Access All The Free Fundraising Resources & Grant Funding Database

A registered charity ourselves, we provide 8 online health checks, the huge information hub, Quality Mark and 3 online directories.

  • Funding Finder - click through to more funders than any other grants directory, categories for Crisis Funding, Core Funding and Small Charities & Community Groups and 100+ downloadable grant lists.
  • Help Finder – find advice, pro bono support and free services and products, including companies that make product/financial donations.
  • Data Finder - finds data for funding bids, fundraising research, impact reporting, planning and campaigning.

Fast, Simple & Everything Is Free

To find the funding and free help you need – Register Now

To access help and resources on anything to do with running a charity, including funding, click the AI Bunny icon in the bottom right of your screen and ask it short questions, including key words.  Register, then login and the in-system AI Bunny will write funding bids and download a range of policies, as well.


BBSRC – Biotechnology and Biological Sciences Research Council.

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