AI Funding Bid Writing - Free Grant Writer

Free AI funding bid writing for charities, using our charity ChatGPT grant application writer

Free AI Funding Bid Writing For Charities

We provide free AI funding bid writing for charities, using our ChatGPT grant application writer. Our ChatGPT charity bid writer was built mainly for small UK charities that cannot afford a bid writer but works for any charity. It's quick and simple and you don't need to have been on a grant writing course to use it.  It doesn't replace the breadth of knowledge of a good charity bid writer but will save them time by collecting the information they need from staff teams/groups and creating a draft funding bid for them to use in writing a grant application.

Quick, simple and very effective. Nearly half our ratings are 10/10.

Find Funding, Free Help & Resources - Everything Is Free.

Register Now!

To access help and resources on anything to do with running a charity, including funding, click the AI Bunny icon in the bottom right of your screen and ask it short questions, including key words.  Register, then login and the in-system AI Bunny is able to write funding bids and download 40+ charity policy templates as well.

What The AI Bid Writer Needs For Your Grant Funding Application

Your charity grant bid is about your charity, what you plan to do and the difference you will make, so the AI bid writer needs:

You to give it the facts, figures and argument to make your grant bid convincing and;

Your input to make your funding application emotionally engaging, by getting over the passion and difference your charity makes.  

The questions, advice and ideas below have been written to enable you to do that.  Copy the questions and write your answers against these, before you start using the AI bid writer, to ensure you've thought through how best to make your case and because you will be able to use/reword most of it next time you want to write a bid.

  • Aim for at least 50 words for each of the main funding bid questions.
    • If you copy and paste from Word and bring across formatting, like bullet points, this can import a lot of hidden code and may cause ChatGPT to stall, if it's too much.
    • You can get round this by first pasting it into notepad to get rid of this, or by removing the formatting in Word.
  • You can cut and paste text in, but try not to exceed 100 words for each question.
  • Avoid using jargon or acronyms that the grant funder may not understand.
  • If there are any questions you don't have an answer for, type in 'Not applicable'.
  • If your funder:
    • Has specific eligibility criteria (eg BAME led).
    • Prioritises or welcomes applications for particular groups (eg disabled people) or activities (eg community focussed).

.. make sure you include this in your answers, so they know.

Here's our resource on writing a great funding case for support.  If you want a Word template to use to draft your answers, you can download at the bottom of this web page.

The AI bid writer uses ChatGPT to write your funding bid, so your information is shared with it.  There is no need to anyway, but please do not enter sensitive personal or financial data, such as personal contact information or bank details.

No AI Funding Bid Writer Button!

There have been a small number of incidences where people click on the AI bunny, but the Funding Bid button doesn't appear.  Either your charity IT team have set up policies that are blocking our software and you need to ask them about this, or you are running out-of-date cookies and need to clear your browser cache.

Clearing your browser cache regularly protects your personal information, improves security, you don’t end up using old web forms and, not least, miss out on website updates.  Once in your browser, press Ctrl + Shift + Delete simultaneously to open the correct dialogue box to delete your cache, or follow the links to instructions below.  It’s important to close/quit the browser and restart it, after clearing the cookies & cache. Google ChromeSafari (for Mac), Safari (I Phone/I Pad), Microsoft Edge and Internet Explorer.

AI Grant Bid Writing Questions - Your Charity

AI Bid Writing Question Examples & Ideas to Include in Your Bid
What is your organisation’s name? The name of our charity/community group/CIC is….....
What kind of organisation are you – small, registered charity, volunteer-led community group? If you're not registered, make sure to say that you have a constitution and trustees/management committee.
How big are you? Something like, our annual income is ….  Or if you're newly set up, We only recently formed and estimate that our income this year will be….
Who does your organisation support and where? Make sure that the groups/location are eligible for the funder you are applying to and, if you specifically support any groups that are a priority for the funder, make sure to include this.
Write a short statement describing your organisation and the services/support it provides. The funder probably knows nothing about you, so tell him/her about your charity, what you do and how.  If the funding bid is for an area/activity in which you have particular expertise, access or capabilities, include this.

AI Grant Writing Questions - About Your Funding Bid Project/Activity

AI Bid Writing Question Examples & Ideas to Include in Your Bid
Why is your charitable project/activity needed? It's not about what you want, but what the funder wants and what your beneficiaries need.  What is the unmet need you will address?  You can use Data Finder to source facts and information to support this.
What makes funding your project so urgent and/or important? There is huge competition for grant funding - what makes your project particularly urgent and/or important?

If there has been any recent media coverage, or research reports that make this issue topical or bring out its importance/urgency, you might reference these.

Tell me about any key dates and, if applicable, how long it will last. Include any key dates, bearing in mind that many funders meet quarterly, or even annually.
Describe what your project will involve, how it will be delivered, where and/or by whom, including any partners. Funders want to see that you have a practical deliverable plan that will address the need they fund, so give them the information needed to show that you do.
Outcomes are the difference your project will make – list these, including who will benefit, the numbers and how big an impact this will have on them. Funders want to make a difference, so show them that your project will.  How many will benefit and how big an impact will this have on their lives?  Here's our impact/outcomes resource for more advice.
Will there be other benefits, such as impact on the wider community, helping you make the activity sustainable, or creating best practice that will be shared? Your project may have wider, or long term impact as well.  For example, reducing anti-social behaviour in the local community or making a change in someone's life that will impact them for the rest of their lives.
How will you know/measure that you project has been a success and how will you report that to the funder? That might be the numbers who benefit and/or feedback surveys, or some other measure of the change you will have made.  Funders like to hear about the impact they have, so will you produce a report, or write to them?  And will you recognise their support by including that on marketing materials, website or report or inviting them to your event?

AI Bid Writing Questions - The Grant Funding You Need

AI Bid Writing Question Examples & Ideas to Include in Your Bid
What amount of funding are you requesting? If it’s only some of the funding you need, write ‘A contribution of…’ We are seeking grant funding of £3000, or a contribution of £500 towards the total cost of £3000.  If you've already secured some income, you might want to mention that to show others think your project is worth funding.
Provide a simple breakdown of what you will spend this funding on and the amount for each item. Funders want to know what they will be paying for and that your budget is reasonable.  Include the main headings and amounts for each.

The Finishing Touches To Make It A Really Good Grant Bid

AI Bid Writing Questions Examples & Ideas to Include in Your Bid
Is there anything else that will make your funding bid really compelling? Have you won an award, achieved accreditation for an activity, work to a quality framework or hold a quality mark that helps to demonstrate the quality of your work?

What about facts/data on previous activities/years that shows just how effective you are?

Or perhaps that demand for your services has increased significantly or you have had really positive feedback.

Including a relevant quote can help to engage the funder and demonstrate the impact you have - include the name of the person or ‘anonymous’. People give to people.  Do you have any quotes that show the impact you have on their lives?  Maybe, something like, Josh, who attended last year's event, said "It was absolutely brilliant and I made lots of new friends".

Writing Your Grant Funding Bid

Once you've entered all the information into the AI bid writer, click the Submit button.  It can take the bunny up to 10 secs to write your grant bid - you'll see little circles moving in the left of the message bar.  Some can't wait and keep clicking the Submit button.  Every time they do that, it tells the AI bunny to start again, so it's never able to finish.

Once it's created your grant bid, read your draft.  You may think of something extra you could add in to make it better and AI systems can also sometimes miss out information or even invent things, or make other mistakes, so you must check the draft for accuracy.

It will then give you 3 options:

  • E Mail Me A Copy - enter your e mail and you'll be sent a copy.
  • Regenerate Text - will rewrite your bid differently.
  • Restart - will take you back to the beginning.

It has written some very good grant bids of up to 1000+ words, but sometimes ChatGPT 'loses it's creativity' and drafts a very basic funding bid.  If that happens, use the Regenerate Text button and it'll rewrite your bid for you.  You can use this as many times as you wish to. The ChatGPT software is very new, but improvements are coming out all the time, so we expect it to get much better quite quickly. If you encounter any problems, or have any suggestions, send us an e mail at

How To Access The AI Bid Writer

To use the charity AI bid writer, you will need to register with Charity Excellence and then login and use the in-system AI bunny, not the one on the website.  Once logged in, click the AI bunny icon in the bottom right of any screen, then click the Funding Bid button.

But before you get started, watch this short demo video.

Access the AI Resource Pack here

AI Bid Writer Troubleshooting

  • No Funding Bid Button.
    • Only the in-system bunny has bid writer - you must login.
    • Your charity may have IT policies that prevent our software working - speak to IT.
  • Other Bid Writing Issues.
    • Your computer may be trying to use out-of-date cookies - clear your browser cache and restart your browser.
      • If you don't know how to do that, ask the tech bunny.
    • You may have pasted in a block of text that is too large for ChatGPT to manage.
      •  Try and keep narrative for any one question to between 50 and 100 words.
    • Sometimes ChatGPT crashes due to demand and you lose your work.
      • Use the template to record your answers, so you don't lose them and because you can partly reuse these for your next bid.
  • Submit Button Not Working.  It takes to tech bunny time to write your bid.  Each time you press submit, you're telling it to start from the beginning again.
    • Don't repeatedly click the submit button.
  • Poor Quality Bid.  Sometimes GPT just doesn't produce a good bid.  Clicking the Regenerate Text button to make it write it again usually fixes the issue.

Our Other Charity AI Services

There are 2 AI bunnies - one in-system when you've logged in and the other on the website.  Both will help you to find grants, free help and resources and answer any questions about how to use Charity Excellence, plus our Ask Me Anything service - they will answer any questions you have about running your charity.  Each also has its own specific capabilities.

  • Website - provides welfare support to individuals and families by connecting them to free support and grant funding, including helping people who are being abused. Chatting to the bunny is completely anonymous and it will not record any personal or location information.
  • In-system.  Login to access the bid writing service.

Here's everything you need to know about using the tech bunnies.

How To Find The Grant Funding To Apply For

A registered charity ourselves, the CEF works for any non profit, not just charities.

Plus, 100+downloadable funder lists, 40+ policies, 8 online health checks and the huge resource base.

Quick, simple and very effective.

Find Funding, Free Help & Resources - Everything Is Free.

Register Now!

To access help and resources on anything to do with running a charity, including funding, click the AI Bunny icon in the bottom right of your screen and ask it short questions, including key words.  Register, then login and the in-system AI Bunny is able to write funding bids and download 40+ charity policy templates as well.

Your Very Own AI Charity Bot

Biomni have provided us with access to their machine learning platform and created an interface for us to GPT3.  We are the only charity delivering sector wide AI services and this was only made possible by them providing their cutting edge technology and AI expertise to us at no cost, to help us set up and run it.

To make their help available to everyone, they have now created CharityBot, which is a bit like a little brother to the tech bunnies and is designed to support individual charities.  It's very simple to set up and use, provides a 24/7 service on your website to answer any queries your visitors might have, enabling you to respond immediately and reduce the levels of messages and phone calls you receive.  It can also be used to promote donations, encourage volunteering, respond to media enquiries and promote campaigns and collects query data to help you better understand and respond to what your beneficiaries want.

To find out more, click here.

Register Now
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